Privacy and Cookies

Privacy & Cookies Policy

Effective Date: 15 May 2025
Website: https://wipeouttransphobia.org
Organisation: Wipe Out Transphobia

1. Introduction

At Wipe Out Transphobia, we are committed to safeguarding the privacy and personal data of our website visitors, supporters, and service users. This Privacy Policy outlines how we collect, use, disclose, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and any other applicable legislation.

By using our website, you consent to the terms of this Privacy Policy.

2. Who We Are

Wipe Out Transphobia is a voluntary organisation that provides education, support, and advocacy to combat transphobia. Our website provides resources, campaigns, and a platform to raise awareness and challenge discrimination.

If you have any questions about this policy or your data, you can contact us using our Contact form

3. What Information We Collect

We may collect and process the following types of personal data:

Contact Information – name, email address, and any information you provide via forms or direct communication.
Usage Data – IP address, browser type, referral source, pages visited, and interaction with the website (stats, for instance).
Cookies and Tracking Technologies – please refer to our Cookies Policy below for details.
Donor Information – if you donate, we may collect billing details via secure third-party processors (e.g., PayPal or Stripe).

We do not collect any special category (sensitive) data unless you voluntarily provide it in communications. Any such data will be handled with enhanced care and confidentiality, and deleted when no longer needed.

4. How We Use Your Information

We may use your personal data to:

Respond to enquiries and communications
Improve our website and user experience
Monitor site traffic and analyse usage trends
Administer campaigns, surveys, and feedback forms
Send updates, newsletters, or fundraising appeals (with consent)
Ensure compliance with legal obligations

5. Legal Basis for Processing

Our processing of personal data is based on one or more of the following legal grounds:

Consent – when you subscribe to updates or voluntarily provide information.
Legitimate Interests – to administer and improve the site, and engage with supporters.
Legal Obligation – where necessary to comply with applicable laws and regulations.

6. How We Share Your Information

We will never, under any circumstances, sell or rent your personal data. We may share your information with:

Service providers (e.g., website hosting, email delivery, donation processors, as mere functions of us operating)
Legal or regulatory bodies, where required, or compelled by law
Volunteers or team members who need the information to carry their work

All third parties are required to process your data securely and only for the purposes we specify.

7. Data Retention

We will retain your data only as long as necessary for the purposes outlined in this policy. Data retention periods vary depending on the nature of the information:

Contact form submissions: up to 12 months
Donor records: 6 years (to comply with tax/accounting laws)
Email newsletter data: until you unsubscribe
Comments on website: indefinitely

8. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

Right to access – request a copy of the data we hold about you.
Right to rectification – correct any inaccurate or incomplete data.
Right to erasure – request deletion of your data (in certain circumstances).
Right to restrict processing – limit how we use your data.
Right to data portability – receive your data in a structured format.
Right to object – to certain uses of your data, such as direct marketing.
Right to withdraw consent – at any time, where processing is based on consent.

To exercise your rights, please use our Contact Form

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data, including:

Secure socket layer (SSL) encryption
Regular website and server updates
Access restrictions and password protection

Despite our efforts, no method of online transmission or storage is completely secure, and we cannot guarantee absolute security.

10. External Links

Our website may contain links to third-party websites. We are not responsible for their content or privacy practices. Please review their privacy policies before submitting personal data.

11. Children’s Privacy

Our website is not intended for children under the age of 13, due to the laws of numerous countries. We do not knowingly collect data from anyone under this age. If you believe we have inadvertently collected such data, please contact us.

12. Changes to This Privacy Policy

We reserve the right to amend this policy at any time. Any updates will be posted on this page with a revised effective date. We encourage you to review this policy periodically.

Cookie Policy

Effective Date: 15 May 2025

This Cookies Policy explains how Wipe Out Transphobia uses cookies and similar technologies on our website at https://wipeouttransphobia.org.

1. What Are Cookies?

Cookies are small text files that are placed on your device when you visit a website. They help the website function properly, enhance your experience, and provide data to website operators.

Cookies may be:

Session cookies: deleted when you close your browser
Persistent cookies: remain on your device for a set period

2. Types of Cookies We Use

We use the following types of cookies on our website:

a. Necessary Cookies

These cookies are essential for the website to function correctly and cannot be switched off. They are usually set in response to actions you take, such as filling in forms or setting preferences, or accessing certain functions.

b. Analytics Cookies

These help us understand how visitors use our site, enabling us to improve the design and functionality. We use tools such as Google Analytics and AWstats, which collect anonymised data including: